For Speakers and Chairpersons

Instruction for Poster Presenters

Please note that if you fail to attend the meeting in Kobe without prior notice, you will lose the right to submit abstracts at any meetings of the Japanese Society of Anesthesiologists for one year from the date of absence.

Presentation Style

There are three types of poster sessions: nominees for the best presentation award, poster presentations, and poster discussions. Authors are required to be present during their designated poster session

Nominees for the Best Presentation Award

• You are requested to set up your poster at the designated area (No.1 Building 1F, Kobe International Exhibition Hall) and present your study by slides at the designated room.
• You have 10 minutes for presentation and 5 minutes for discussion.
• The best presentation will be selected and awarded at the congress banquet.

Poster Discussions

• You have 7 minutes for presentation and 5 minutes for discussions to take place in front of your mounted poster.
• Each presenter is requested to set up his/her poster at the designated room at Kobe Portopia Hotel.
• A specific poster board identified by an abstract number will be assigned to the authors.
• For morning time presentation, please set up your poster between 8:00am and 9:00am. For afternoon presentation, please set up between 8:00am and 1:00pm. Presenters are required to be in attendance on the designated time.
  All the posters need taking down by 6:00pm on your presentation day.
  The posters remaining after 6:00pm will be removed without notice.
• You cannot lecture with slides, but you are allowed to use tablet device for assisting your lecture.

Poster Presentations

• You have 5 minutes for presentation and 3 minutes for discussion to take place in front of your mounted poster.
• Each presenter is requested set up his/her poster in the poster presentations area at No.1 Building 2F Kobe International exhibition hall.
• A specific poster board identified by an abstract number will be assigned to the authors.
• For morning time presentation, please set up your poster between 8:00am and 9:00am. For afternoon presentation, please set up between 8:00am and 1:00pm. Presenters are required to be in attendance on the designated time.
  All the posters need taking down by 6:00pm on your presentation day.
  The posters remaining after 6pm will be removed without notice.
• You cannot lecture with slides, but you are allowed to use tablet device for assisting your lecture.

Poster Panel

• The size of the board is 160 cm (high) × 90 cm (wide).
• Please layout and print your poster clearly so that everyone can see your presentation even if they are standing slightly away from the panel.
• Please do not mount anything in the upper left corner of the panel (15 cm × 20 cm), as there will be a poster number in this space.
• Please bring your own abstract title and author information for the board.
• At the bottom of the panel posters, please disclose any conflicts of interest.
• humbtacks are available at each panel.
  *You don`t have to go to reception. Please set up your poster on the specified bord. *The author is responsible to set up the poster and remove it from the board during the described time slot. Any remaining material thereafter will be removed without notice.

Instructions for Invited Speakers

Preview Center
Please report to the “Preview Center” at least 1 hour before your presentation (if your lecture is in the early morning, Please come 30min before) to confirm and review your presentation material.

Available audiovisual material for your presentation:

• Single PowerPoint projection (PC compatible mandatory)

How to hand in your MS-PowerPoint presentation material

• You can use the following storage media: USB memory units, CD-R.
• Don’t record other files
• Please check your data in advance
• Please set the format to hybrid (ISO9660)
• Please name your file “Lecture No.+ Your name” or “Lecture No.+ Your name.pptx”

Important Points

• After the preview, presentation data will be delivered to each lecture room over the LAN.
• The received PowerPoint presentation material will be checked by congress staff and prepared for the lecture.
• It will be stored on the central congress server but after meeting, it is deleted. And we will get your approval if we stream the recorded video on our web site.
• Computers will be equipped with the followings:
  

  OS	Application
  Windows10	PowerPoint 2010/2013/2016/2019

• Macintosh Mac OS are not available.
  (You can use own laptop. If you would, please refer＜Further details on the preparation of your MS-PowerPoint presentation＞)

The font you can use

In the lecture room

• Each lecture room will be equipped with a computer and an LCD projector for PowerPoint presentations.
• Your PowerPoint presentation will be made available in your lecture room via a computer network.
• There will be a room attendant to help you to operate the computer if necessary.
• From the lectern you will be able to control for your PowerPoint presentation on your own.
• In case you would like to connect your personal laptop in the lecture room, please make sure you have supply cable for your PC.
• A pointer/laser-pointer will be available.
• Neither overhead projector nor slide projector will be available in the lecture rooms; double projection will not be provided.
• No changes in your presentation can be made in the lecture room. If you want to make any changes after you checked your data in at the Preview Center, please go back to the Preview Center for revisions.

Further details on the preparation of your MS-PowerPoint presentation

• Store all your files in one folder. Please make sure that graphics, animations, videos and your presentation are all in the same folder.
• Avoid creating symbols as graphics or using special fonts that are external to your Microsoft PowerPoint or word processing program since these might be displayed incorrectly. Instead, always use the ‘Symbol’ function in the ‘Insert’ menu of your program to insert symbols.
• Colors: Use light-colored fonts for texts on dark backgrounds or vice versa. A strong contrast is important for good legibility.
• Legibility check: On presentation mode, your text should be large enough to be easily readable 5 feet (1.5 meters) away from your computer screen.
• All versions after Microsoft PowerPoint 2013, Windows XP, Vista, 7, 8 & 10 can be used. Any versions older than Microsoft PowerPoint 2003 might not be displayed correctly. Presentations made on Macintosh computers must be in PowerPoint v.X, 2004 or later versions.
• In your presentation, leave appropriate time for discussion and questions from the participants